Transition Readiness Checklist An interactive, saved checklist for the operational work before, during and after a move.
From Breakaway Transitions 101: Your First 90 Days → Tool: Transition Readiness Checklist
Before you move 0/8 Review your agreements and what you can take with you with your transition attorney Get your firm's entity and registration in place, or confirm the platform you're joining handles it Choose your custodian and get your firm set up with its transition team Get your CRM, e-signature, document storage and email archiving working before paperwork goes out List every household and account you expect to move, with account types (Module 2) Flag accounts needing extra handling: non-ACAT, annuities, plan rollovers, positions that can't move as-is Agree your paperwork pre-check and who runs it on every form (Module 3) Draft your client update templates for each stage, approved by compliance (Module 4)
During the move 0/7 Send account-opening paperwork and advisory agreements for e-signature Pre-check every form before it's submitted to the custodian Check the status of every transfer each business day Fix and resubmit NIGO paperwork the day it comes back Send each household an update whenever their stage changes Check in with any household that hasn't heard from you in a week Keep one list of every outstanding account, with status and next step
First 90 days 0/9 Chase the long tail of outstanding transfers until the list is empty Check positions in each landed account against the delivering firm's last statement Confirm cost basis came across, and check back on any that arrives later Sweep residual cash or dividends that post to old accounts after the transfer Load fee schedules and check them against signed agreements before the first bill Make sure every household can log in to the portal and see all their accounts Re-establish standing instructions: distributions, RMDs, automatic contributions File signed agreements and transition records where your compliance policies require Decide which repeating operations work to hand to agents permanently A general operational checklist, saved in this browser only. It isn't legal, regulatory or compliance advice. Add anything your transition attorney, custodian or compliance consultant asks for.
